Music Committee Minutes

December 8, 2003

Opening

Check-in

The February Concert (Al Wilson and Patti Collins)
Jan. 25th is Super Bowl Sunday and Al and Patti have decided to move the concert date so that more men could be involved. They are looking for new dates. The Fellowship is free for Saturday February 7th. They are talking to potential accompanists for the date.

They will be pre-selling tickets to cover expenses and they would like to pay the musicians an honorarium. Kids $3, participating adults $3, adult pre-sale $4, adult at the door $5. A fund-raiser application needs to be filled out and brought before the Board.

The event will also include a potluck at two intermissions (music, food, music, dessert, then more food). The entire event should be about 3 hours. Al and Patti are requesting $200 from the Music Committee for up-front expenses, and the proceeds from the event will be returned to the Music Committee.

Al and Patti will take care of announcements for the Bulletin.

Sunday Book
12/14--RE pageant
12/21--intergen--#73, Chant for the Seasons, winter verse x 2., Spirit song “Light is Returning, (Barbara has), close #239 Go Tell it on the Mountain.
Rex will e-mail Jack and Penny about hymns for Dec. 28th . He will suggest #325 ‘Love makes a Bridge’ and ‘Auld Lang Syne’.
Jan. 4--open,#79, No Number Tallies Nature up , spirit, #398 To See the World in a Grain of Sand, close #283 Spacious Firmament on High.

Garden Spot
425.00 from Music Restricted Fund. Never rec. confirmation from Bob C. Need to get board approval for allocation--have sent 2 requests and attended one meeting to market ideas of one third each to RE grand piano, hymnals, and Habitat for Humanity with no response from Board to this date.

Erica and Rex
need to meet with Mark re. Hymns, coordination with choir, and make sure accomp. gets any changes. (Mark chooses own hymns). Choir and History team on retrospectives. Table until problems.

Christmas Eve
Lights, drinks, luminaria ready. Need audio tech. both services. Liturgy ready! Music planned. Chime choir needs lights, as does Jennifer. Choir ready, with cellist. Karen and Erica to accompany.

Soup Sunday
MusiComm and choir to do Feb. 8th. Board has approved. Create sack lunch to go between services, regular lunch post services. Plan in January.

Choir report
none.

Featured Musician
defer for now.

History Team video
Erica putting music part together. Need some hymns--Spirit of Life requested. Rex can record chimes and congregation 12/21. Need video of 50’s concert. Also Rex’s violin. Need by mid-Jan.

March coffeehouse
13th. “Woven Threads” Rex to email Ron Paul re performance. Maybe 3 cellos. Rex and Andrew. Place in Jan. Servetan--Erica to do.

Music Director
See Jack’s info re Evergreen Fellowship info on responsibilities of Music Director. One-quarter time job. Rex has also written his ideas on same topic--see Rex’s note. Erica states concerns over who supervises whom, and would this be a collaborative effort or not. Element of trust very important. Retain MusiComm.
Write up formal job description. Need to write up a budget proposal. Need to add to congregation to increase pledges first?? Personnel comm. has format for job description.

Budget
We gave up 5 events from Ryc, 1/10th of budget. Rex would like to tell Board what we did NOT do because of reduction. 1.No youth events. 2. No Guitar class. 3. No outside or extra concerts for choir. 4. No choral workshop (missed). 5. No Ryc’s fundraiser concert. Rex will send a letter through MusiComm to Board about what we have not done due to a $1000.00 reduction in budget, and we anticipate not having this deficit in future.
Bring up paying accompanists and featured musicians an honorarium. We are putting money toward depreciation fund for piano and chimes.

Erica: Presented donation envelope that First Church uses to obtain funds for quality music show. Could we propose a music morning such as that? Discuss in future.
Norma Walters sent 100.00 check to go towards Tapestry project. We will send her a thank you.
Rex: Contradance evening? Enrichment to do? Or MusiComm?? Bring up in future.

Closing
Rex.